policies

access

The Portman Archives is open to students and researchers as well as to visitors from institutions all over the world by appointment only.  To request a visit please email info@portmanarchives.com and let us know what institution you are part of and what part of the archive collections you are interested in researching. Access to some of the records may be restricted according to the terms of the deposit or donor agreement. The archives reserves the right to decline access to the collections.​​

The Archives staff will answer brief telephone inquiries for information, as well as written, and email inquiries. Archives staff can assist distance researchers by providing information about our holdings. The staff will also attempt to research factual inquiries or similar requests of limited scope.

​

Archives staff cannot perform extensive or evaluative research for members of the general public. Extended research requests done by staff may incur fees or you may be advised that a visit to the archives is necessary to conduct research in person. 

photography in the archives

Researchers will be asked to acknowledge our photography policy in writing. Researchers who plan eventual publication of their work should consult with the archives staff.

​

Researchers may take photographs of collection materials for study purposes only, and as allowed by the archive, based on the physical condition of the materials, copyright law, and donor restrictions.  The Portman Archives reserves the right to deny requests or revoke permission for any reason and at any time.  Researchers are liable for all images taken from copyrighted materials.  Researchers who violate image limits will be denied further access to the collections.