The Portman Archives is open to students and researchers as well as to visitors from institutions all over the world by appointment only. To request a visit please email firstname.lastname@example.org and let us know what institution you are part of and what part of the archive collections you are interested in researching. Access to some of the records may be restricted according to the terms of the deposit or donor agreement. The archives reserves the right to decline access to the collections.
The Archives staff will answer brief telephone inquiries for information, as well as written, and email inquiries. Archives staff can assist distance researchers by providing information about our holdings. The staff will also attempt to research factual inquiries or similar requests of limited scope.
Archives staff cannot perform extensive or evaluative research for members of the general public. Extended research requests done by staff will occur a fee of $5.00 per 15 minutes after the first 15 minutes of free service. You may be advised that a visit to the archives is necessary to conduct research in person. Staff is not able to undertake extensive duplication requests of material for researchers who are unable to visit the archives to examine and select materials. Photocopying of archival material will generate a fee of $0.25 per page, and $5.00 per 15 min will be added after the first 20 pages of photocopied materials.
Photography in the archives:
Researchers may take photographs of collection materials for study purposes only, and as allowed by the archive, based on the physical condition of the materials, copyright law, and donor restrictions. The Portman Archives, LLC reserves the right to deny requests or revoke permission for any reason and at any time.
Researchers may not photograph any manuscript, photograph, or visual collection in its entirety. No more than 20% (total, not per visit) of any manuscript, photograph, or visual collection can be photographed. Researchers are liable for all images taken from copyrighted materials. Researchers who violate image limits will be denied further access to the collections.
Researchers will be asked to acknowledge our photography policy in writing. Researchers who plan eventual publication of their work should consult with the archives staff.
Historic Image requests:
Images are available for use; however service fees and permission fees may apply as follows:
Digital file $36.00*
New scan of image $56.00
*$5.00 for students/reference/news agencies, the first 3 images are free
*$10.00 for faculty/academic journals/non-profits
Student/Reference/News Agencies -- NO CHARGE
use for presentations, assignments, thesis, exhibits, news broadcast, personal use [not for publication]
Faculty/Academic Journals/Non-profits -- $10.00 per image
use for print, e-publication, website, powerpoint, exhibits, free distribution items, social media, documentary films
For-profit -- $50.00 per image
use for print, e-publication, website, powerpoint, exhibits, free distribution items, social media, film and video
Corporate bundle -- $200.00 per image
use for print, e-publication, internal communications, client presentations, exhibits, websites, free distribution items,
social media, film and video for a period of 5 years [does not include editorial book or magazine publications]
Rush requests for archive services will incur a fee equal to the total service fee for requests needed in less than 2 weeks.
Contemporary Images requests:
Photography of 'Legacy' projects from 2018 to present are available from our in house photographer, David Naughton; please contact the archive directly for information about licensing David's images.
Audio interviews and video footage are available for use; however most of our materials are copyrighted by various news agencies. Please
contact the archive directly for more information regarding audiovisual requests.
Drawings are available for use; however there is a service fee of $50.00 per drawing for current pdf scans. If drawings have not been scanned yet, an $85 per tube fee is applied. Due to the nature of built works and concerns for public safety, a liability waiver is required for all drawing requests.